Open preferences
Invite staff to submit their desired hours and the weekdays or dates they would like to work that month.
Work preferences
Alex MorganDesired hours120h
18 desired work dates
Staff scheduling
Turn service needs into a reviewable rota
Plan the people each shift needs, collect the team’s preferences, generate a monthly draft and keep a manager in control of approval.
Shift Management
A practical first draft. A manager stays in control.
The proposed planning cycle
From preference period to approved schedule
Each stage creates a reviewable input to the next rather than hiding the assignment logic.
Map daily templates
Define typical service days with the role-specific slots each shift needs, then give every weekday its template.
Assign templates
8 team members selected
Template for FridayFriday service3 shifts
Generate Auto Draft
Build a first draft around time off, skills and preferred hours, and show any gaps that still need attention.
Draft preview
62 shifts, 82 of 84 slots filled
Review and approve
A manager checks the result, then approves it into the working schedule or discards the draft.
October 2026
Publish this schedule?
Approved shifts will appear in the live schedule for your team.
Planning and daily operations
The rota keeps working after it is published
Bring rota planning, shift changes, time off and worked hours into one calmer weekly routine.
Create a typical day with timed shifts, required competencies and headcount, then assign templates to the weekdays of the month.
Balance preferred days, target hours and required skills while avoiding clashes and approved time off.
Let staff offer a shift, request time off or pick up an opening, with manager approval where needed.
Compare assigned shifts with actual clock events and allow manager backfill for a missed check-in or check-out.
Friday service
2 shifts16:00 – 23:00
Staffing roles
- Chef× 2
- Floor× 4
- Bar× 1
Alex MorganBarista118hassigned
Desired hours120h
Desired working days
- Mon
- Tue
- Wed
- Thu
- Fri
- Sat
- Sun
Time off
PendingMaya HolmMon 12 – Thu 15 · October
Family wedding
2 shifts will be unassigned
Team check-ins
- Jonas WeberIn 07:56 · Out 15:04Checked out
- Freja BergIn 11:54Checked in
- Alex MorganExpected 12:00Late
Built around the realities of a rota
Plan for roles, people and change
A useful schedule needs more than names on a calendar. It needs competencies, preferences, time off and an honest view of unfilled coverage.
Competences
Sofia Lind2
Staff the role, not just the headcount
Define competencies such as barista, chef or shift lead and require the right mix on each shift.
Preferences
Collect preferences before planning
Open a preference period for the month. Each person submits their desired hours and the weekdays or dates they would like to work.
Select team and month
October 2026
7 team members selected
Generate a draft, not a decree
Choose the month and the team members, build an automated draft, and let a manager review unfilled slots before approval.
When the month meets reality
Keep change visible without losing control
Scheduling is a cycle of planning, communication and correction—not a one-click promise.
01 / Before the month
Time off
Start dateMon 12End dateThu 15
Collect the team’s constraints
Open the period, gather desired hours, working days and time off, and prepare the templates.
02 / During review
Fri 16, 17:00 – 23:00BarUnassigned
Resolve the uncovered shift
Inspect assigned and unfilled slots before the draft moves into the working schedule.
03 / After publishing
Open shifts
Sat 17, 17:00 – 23:00Floor
A manager or owner needs to approve your claim.
Handle the real-world change
Approve a swap, review time off or correct a missed clock-in without losing the history.
Designed to join the restaurant operation
Scheduling should not become another data island
The product direction connects staff identities and roles with the service schedule and actual worked time.
Shift Management questions
AI answers from our Help Center. Please don’t include personal or payment details.
Build next month's rota with Tapp
Collect preferences, generate a draft and publish a rota your team can see in the app.